Evergreen State College, The
OP-20: Electronic Waste Recycling Program

Disposal, Transfers, Trades and Trade-Ins of Surplus Property 1. All personnel must notify the Mail Processing Supervisor in writing prior to the disposal of surplus property except for computers and printers. • Upon receipt of a notification for disposal, the receiving/mail office will collect and store the reported property. • The receiving/mail office will use Surplus Programs, Department of General Administration (GA), State of Washington online Property Disposal Request System. http://www.ga.wa.gov/Surplus/procedure.htm for disposal of all surplus property. • The Account Manager will submit a request to the Director of Business Services to sell the property directly if he or she believes that the value and marketability of the items being surplused would generate $5,000 or more for the college. The request will be evaluated by the Purchasing & Contracts Manager, the Director of Business Services and the account manager to determine feasibility. Given the total cost of an RFP process to all areas participating, only one attempt will be made to sell the property before it goes to Surplus Programs as defined in paragraph 5. • Units wanting to transfer surplus property or assets to another unit will send a written notification to Business Services. The gaining unit must submit a written acknowledgement of receipt of the surplus property or asset. Business Services will update the fixed assets system to reflect the transfer. • The college encourages the use of trade-in opportunities where the trade-in produces the best value for the college. Trade-in must be on an equal or higher valued purchase and must be documented. Documentation will be attached to the purchase order issued for the new item and a copy placed in the asset file. Director of Computing and Communications must approve technology-related trade-ins prior to generating a purchase requisition. The purchase requisition should include the tag number of the property traded in. 2. All personnel must notify the Client Services Manager in writing prior to the disposal of surplus computers and printers. • Computer and printer surplus property may be cannibalized for parts, recycled, or submit to the General Administration as determined by Client Services. Fixed Assets Policy

E-waste that is not surplussed through the state's system may be returned to the manufacturer by state law and specific language within our supply contract: "The Contractor agrees to maintain for the term of this agreement, and all renewals/extensions thereof, programs as described in the following paragraphs: A. Takeback/Recycling of CPUs, servers, monitors, flat panel displays, notebook computers, and printers."

Due to state law restrictions on use of public funds for private practices, personal e-waste disposal is not provided on campus. Personal disposal is provided for within state law at established collection centers in town. The Revised Code of Washington, Title 70, Chapter 70.95N requires manufacturers of electronic equipment (specifically TV’s, computers, and monitors) to establish plans to collect and recycle old equipment and collection stations are freely available in town.