| Overall Rating | Gold |
|---|---|
| Overall Score | 67.49 |
| Liaison | Elizabeth Swiman |
| Submission Date | March 15, 2023 |
Florida State University
OP-11: Sustainable Procurement
| Status | Score | Responsible Party |
|---|---|---|
|
2.50 / 3.00 |
Mitchell
Jermyn Sr Procurement Systems Analyst Procurement Services |
"---"
indicates that no data was submitted for this field
Part 1. Institution-wide sustainable procurement policies
Yes
A copy of the policies, guidelines or directives:
---
The policies, guidelines or directives:
Through the Florida Statues, FSU has incorporated Life Cycle Analysis into existing state owned facilities and construction of state-financed and leased facilities.
FSU purchase order terms and conditions, that all vendors receive, includes the following:
Governing Law: This purchase order shall be governed by and under the jurisdiction of the Laws and Rules of Florida and any provision in conflict herewith, shall be void and of no effect.
Safety Standards: Unless otherwise stipulated, all manufactured items and fabricated assemblies shall comply with applicable requirements of Occupational Safety and Health Act (OSHA) and any standards there under.
Underwriters’ Laboratories: Unless otherwise stipulated, all manufactured items and fabricated assemblies shall carry U.L. approved and reexamination listing where such has been established.
Material Safety Data Sheets: In compliance with Code of Federal Regulations, 29CFR1910.1200 if this purchase order involves the shipping of any item designated as a toxic substance, such shipment must be accompanied by a Material Safety Data Sheet (MSDS).
When federal funding is being used to procure goods/services, there are Federal Acquisition Regulations (FAR) that apply to purchases such as but not inclusive of: Contract Hours and Safety/Standard Act – Over time Comp. (52.222-4) Clean Air and Water (52.223-1,2) and Hazardous Materials (52.223-3).
Also, this same information above is covered in our formal solicitation documents in the terms and conditions. The solicitation document also includes the following language, which is also posted on the Procurement Services website as well:
Tobacco Free: For the Health and Wellness of our campus community, the FSU campus is Tobacco-Free. Students, faculty, staff and visitors – including vendors and contractors – will be asked to comply with this policy.
Supplier Diversity: The University is an equal opportunity institution and, as such, encourages the use of small businesses, including minority, women and veteran-owned small businesses in the provision of goods and services. Small businesses should have a fair and equal opportunity to compete for dollars spent by the University. Competition ensures that prices are competitive and a broad vendor base is available. Vendor shall use good faith efforts to ensure opportunities are available to small businesses, including minority, women and veteran-owned businesses.
For purchases to independent contractors, the contractors are told in the agreements that they have to pay all applicable employment, income, and local head taxes incurred and is required to keep in force worker’s compensation and unemployment compensation insurance in the amounts required by law and they are responsible for its acts and those of its employees and agents.
Suppliers/Vendors have to comply with all applicable federal, and state laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices.
https://procurement.fsu.edu/sites/default/files/media/pdf/StandardTermsandConditions.pdf
https://procurement.fsu.edu/supplierdiversity
https://www.dms.myflorida.com/content/download/65695/281554/FLCCA_Requirements&Instructions.pdf
http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0255/Sections/0255.255.html
FSU purchase order terms and conditions, that all vendors receive, includes the following:
Governing Law: This purchase order shall be governed by and under the jurisdiction of the Laws and Rules of Florida and any provision in conflict herewith, shall be void and of no effect.
Safety Standards: Unless otherwise stipulated, all manufactured items and fabricated assemblies shall comply with applicable requirements of Occupational Safety and Health Act (OSHA) and any standards there under.
Underwriters’ Laboratories: Unless otherwise stipulated, all manufactured items and fabricated assemblies shall carry U.L. approved and reexamination listing where such has been established.
Material Safety Data Sheets: In compliance with Code of Federal Regulations, 29CFR1910.1200 if this purchase order involves the shipping of any item designated as a toxic substance, such shipment must be accompanied by a Material Safety Data Sheet (MSDS).
When federal funding is being used to procure goods/services, there are Federal Acquisition Regulations (FAR) that apply to purchases such as but not inclusive of: Contract Hours and Safety/Standard Act – Over time Comp. (52.222-4) Clean Air and Water (52.223-1,2) and Hazardous Materials (52.223-3).
Also, this same information above is covered in our formal solicitation documents in the terms and conditions. The solicitation document also includes the following language, which is also posted on the Procurement Services website as well:
Tobacco Free: For the Health and Wellness of our campus community, the FSU campus is Tobacco-Free. Students, faculty, staff and visitors – including vendors and contractors – will be asked to comply with this policy.
Supplier Diversity: The University is an equal opportunity institution and, as such, encourages the use of small businesses, including minority, women and veteran-owned small businesses in the provision of goods and services. Small businesses should have a fair and equal opportunity to compete for dollars spent by the University. Competition ensures that prices are competitive and a broad vendor base is available. Vendor shall use good faith efforts to ensure opportunities are available to small businesses, including minority, women and veteran-owned businesses.
For purchases to independent contractors, the contractors are told in the agreements that they have to pay all applicable employment, income, and local head taxes incurred and is required to keep in force worker’s compensation and unemployment compensation insurance in the amounts required by law and they are responsible for its acts and those of its employees and agents.
Suppliers/Vendors have to comply with all applicable federal, and state laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices.
https://procurement.fsu.edu/sites/default/files/media/pdf/StandardTermsandConditions.pdf
https://procurement.fsu.edu/supplierdiversity
https://www.dms.myflorida.com/content/download/65695/281554/FLCCA_Requirements&Instructions.pdf
http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0255/Sections/0255.255.html
Part 2. Life Cycle Cost Analysis
Yes
Which of the following best describes the institution’s use of LCCA?:
Institution employs LCCA as a matter of policy and standard practice when evaluating all energy- and water-using products, systems and building components
A brief description of the LCCA policy and/or practices:
Per Florida Statutes, FSU is to adopt rules and procedures that include energy conservation performance guidelines based on sustainable building ratings, for conducting a life-cycle analysis of alternative architectural and engineering designs and alternative major items of energy-consuming equipment to be retrofitted in existing state-owned facilities and for developing energy performance indices to evaluate the efficiency of energy utilization for competing designs in the construction of state-financed and leased facilities.
https://www.dms.myflorida.com/content/download/65695/281554/FLCCA_Requirements&Instructions.pdf
http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0255/Sections/0255.255.html
https://www.dms.myflorida.com/content/download/65695/281554/FLCCA_Requirements&Instructions.pdf
http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0255/Sections/0255.255.html
Part 3. Product-specific sustainability criteria
To count, the criteria must address the specific sustainability challenges and impacts associated with products and/or services in each category, e.g. by requiring or giving preference to multi-criteria sustainability standards, certifications and labels appropriate to the category. Broader, institution-wide policies should be reported in Part 1, above.
Chemically intensive products and services
No
A brief description of the published sustainability criteria for chemically intensive products and services:
The FSU Grounds department minimizes the use of non-organic methods to maintain campus landscaping. Building and facilities maintenance purchase organic cleaners from the affiliated Grangier store for all of campus. For further information, see OP9.
Consumable office products
No
A brief description of the published sustainability criteria for consumable office products:
Departments and offices are encouraged to purchase paper made from recycled content whenever possible.
Furniture and furnishings
Yes
A brief description of the published sustainability criteria for furniture and furnishings:
All Major Projects are required to address sustainability issues including the reuse, recycling, and proper disposal of materials. All new construction is to achieve a minimum LEED certification of silver.
https://www.facilities.fsu.edu/depts/designConstr/New_Design_Guidelines/In_Progress/General%20Planning%20and%20Design%20Guidelines/Sustainability%20and%20Energy%20Efficiency%20in%20Building%20Construction%20Including%20LEED.pdf
https://www.facilities.fsu.edu/depts/designConstr/New_Design_Guidelines/In_Progress/General%20Planning%20and%20Design%20Guidelines/Sustainability%20and%20Energy%20Efficiency%20in%20Building%20Construction%20Including%20LEED.pdf
Information Technology (IT) and equipment
No
A brief description of the published sustainability criteria for Information Technology (IT) and equipment:
Where possible, FSU purchases Energy Star rated devices.
Food service providers
Yes
A brief description of the published sustainability criteria for food service providers:
Aramark at FSU is committed to sustainable food and beverage purchasing including: local vendors, vegetarian and vegan food options, and reuse programs.
Sustainability was a major factor in the dining services selection process and sustainability language was included and published in the Intent To Negotiate bid.
Sustainability was a major factor in the dining services selection process and sustainability language was included and published in the Intent To Negotiate bid.
Garments and linens
No
A brief description of the published sustainability criteria for garments and linens:
n/a
Professional service providers
Yes
A brief description of the published sustainability criteria for professional service providers:
Florida State University is committed to the establishment, preservation, and strengthening of Small, Minority, Veteran and Women Owned Business Enterprises (SMV/WBE). The university’s procurement staff strives to employ well developed business processes that provide training, information, and an established framework for conducting procurement to those who engage in delegated small-purchasing. FSU seeks to work with and communicate to the delegated procurement community on a continuing basis to emphasize the importance of diversity in procurement.
https://procurement.fsu.edu/supplierdiversity
https://procurement.fsu.edu/supplierdiversity
Transportation and fuels
Yes
A brief description of the published sustainability criteria for transportation and fuels:
n/a
Optional Fields
Additional documentation to support the submission:
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Data source(s) and notes about the submission:
FSU utilizes internal best practices for the above categories in leiu of formal written policies.
https://procurement.fsu.edu/
https://procurement.fsu.edu/supplierdiversity
https://www.dms.myflorida.com/content/download/65695/281554/FLCCA_Requirements&Instructions.pdf
http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0255/Sections/0255.255.html
https://www.dms.myflorida.com/content/download/65695/281554/FLCCA_Requirements&Instructions.pdf
http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0255/Sections/0255.255.html
https://procurement.fsu.edu/
https://procurement.fsu.edu/supplierdiversity
https://www.dms.myflorida.com/content/download/65695/281554/FLCCA_Requirements&Instructions.pdf
http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0255/Sections/0255.255.html
https://www.dms.myflorida.com/content/download/65695/281554/FLCCA_Requirements&Instructions.pdf
http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0255/Sections/0255.255.html
The information presented here is self-reported. While AASHE staff review portions of all STARS reports and institutions are welcome to seek additional forms of review, the data in STARS reports are not verified by AASHE. If you believe any of this information is erroneous or inconsistent with credit criteria, please review the process for inquiring about the information reported by an institution or simply email your inquiry to stars@aashe.org.